Preamble

The Board of Directors of the Global Society of Immigration Consultants may, establish or repeal standing committees of the Society at their discretion, from time to time. The Ethics and Discipline Committee is a standing committee of the Global Society of Immigration Consultants.

Committee Chair and Members

The chair of the Ethics and Discipline committee shall be a director of the Global Society of Immigration Consultants and shall be appointed to serve as Chair of this Committee by the Board of Directors.

The Ethics and Discipline Committee shall be made up of at least three (3) individuals appointed by the Board of Directors, at least one of whom shall be a representative of the public (but who does not need to be a Public Interest Director). These appointments will be based on recommendations made by the Chair of the Ethics and Discipline Committee to the Board of Directors. The Chair of the Committee may recommend the removal of any member to Board of Directors however, in the Chair may suspend member participation in the interim until the Board has decided on the removal.

Committee’s Role

The Committee shall perform the following functions:

  • Review and make recommendations, where required, on the standards and mechanisms of ethics and discipline used by the Global Society of Immigration Consultants.
  • Receive, review and recommend proposals to the Board of Directors on the Society’s Rules of Professional Conduct, discipline procedures and processes.
  • Conduct an annual review of the complaints, investigative and discipline procedures of the Global Society of Immigration Consultants and make recommendations to the Board of Directors regarding amendments thereto.
  • Act as a Peer Practice Review Panel which shall receive, study and make recommendations on inquiries received by the Members of the Global Society of Immigration Consultants on issues related to the Society’s Rules of Professional Conduct, the Client Accounts Rules, the Advertising Guidelines and all other matters dealing with a member’s ethical conduct.
  • Prescribe new standards and mechanisms related to ethics and discipline and make recommendations thereto to the Board of Directors.
  • Such other duties as may from time-to-time be assigned to the committee by the Board of Directors.

Meetings

The Committee may meet for the transaction of business, adjourn and otherwise regulate its meetings as it sees fit and may from time to time adopt, amend or repeal rules or procedures in that regard.

At least half of the Committee members shall form a quorum for the transaction of business by the Committee.

The Committee Chair shall preside at all meetings of the Committee and, in consultation with the other Committee members, shall set the frequency and length of each meeting of the Committee and the agenda of items to be addressed at each meeting.

The Committee Chair will ensure that the following documents are circulated at least three (3) days in advance of each meeting:

The agenda for the meeting.
Any other documentation related to the business to be conducted by the Committee.

Committee members can by unanimous consent waive the requirement for the three (3) day period. However, this practice should be limited to only rare and unusual circumstances which did not allow for the information to be prepared and circulated within the prescribed time limit.

The Committee may hold meetings in person or by teleconference or by such other electronic means that permit all persons participating in the meeting to properly communicate with each other. There should be at minimum four (4) meetings annually and wherever possible, at least one in-person meeting.

Questions arising at any meeting of the Committee shall be decided by a majority of votes of the Committee members. Each Committee member is authorized to exercise one (1) vote. In case of an equality of votes, the Committee Chair shall have a second or casting vote.

Reporting

At each meeting of the Directors, the Committee Chair shall report on the work of the Committee that has been undertaken since the last report.

Confidentiality

All business transacted by the Committee is confidential and each member of the Ethics and Discipline Committee shall sign and abide the terms and conditions of the Society’s Non Disclosure Agreement as amended from time to time.